Records retention
Schedule
17| Record type | Keep | Basis | Due lots |
|---|---|---|---|
Medical record - adult Clinical · from last visit | 7 y | PHFS Act 1998 · PHFS Regulations 2006 · MOH medical records policy | 1 |
Medical record - minor Clinical · from date of birth | Until age 25 | MOH medical records policy · until age 25, or the adult rule if later | — |
Medical record - deceased Clinical · from date of death | 7 y | PHFS Regulations 2006 · MOH medical records policy | — |
Mental health record Clinical · from last visit | 30 y | Mental Health Act 2001 · Mental Health Regulations 2010 | 1 |
Obstetric record Clinical · from last visit | 25 y | MOH medical records policy | 1 |
Medico-legal / OSCC record Clinical · from case closed | 25 y | MOH record-keeping circular · a legal hold overrides | — |
Imaging (DICOM, films, reports) Clinical · from study date | 7 y | MOH radiology services policy · Atomic Energy Licensing Act 1984 | 1 |
Laboratory report Clinical · from report date | 7 y | MS ISO 15189 · MOH pathology services policy | 1 |
Consent form Clinical · from last visit | 7 y | Part of the medical record · PHFS Regulations 2006 | 1 |
Prescription and poisons register Clinical · from entry date | 7 y | Poisons Act 1952 · Poisons Regulations 1952 (at least 2 y) | 1 |
Dietetic notes and meal history Clinical · from last entry | 7 y | Group policy · dietetic notes | 1 |
Billing and finance Finance · from end of financial year | 7 y | Income Tax Act 1967 s.82 · Companies Act 2016 s.245 | 1 |
HR and payroll HR · from leaving date | 7 y | Employment Act 1955 s.61 · Income Tax Act 1967 s.82 | 1 |
Incident and complaint Governance · from case closed | 7 y | Limitation Act 1953 (6 y) · MOH incident reporting | 1 |
Controlled document (superseded) Governance · from superseded date | 7 y | ISO 9001 7.5.3 · MS 1900 7.5 | 1 |
Audit log Security · from entry date | 7 y | Group policy · kept as long as the longest record class · ISO 27001 A.8.15 | — |
CCTV footage Security · from recording date | 30 days | PDPA 2010 s.10 (retention principle) · group policy | 1 |
Medical record - adult
Clinical · 7 y7 y
Rule
- Keep
- 7 y
- Counted from
- Last visit
- Basis
- PHFS Act 1998 · PHFS Regulations 2006 · MOH medical records policy
- Setting
- retention.adultYears
- Default
- 7 y
- Records before
- 31/12/2018